Site → off-hire
Create a clear close-out from written notice through inspection, collection and final account.
Close the gap in four moves.
Notice method
Name the owner, evidence, exception and due time. Resolve material uncertainty before the service moves to the next stage.
Meter and fuel
Name the owner, evidence, exception and due time. Resolve material uncertainty before the service moves to the next stage.
Condition record
Name the owner, evidence, exception and due time. Resolve material uncertainty before the service moves to the next stage.
Collection confirmation
Name the owner, evidence, exception and due time. Resolve material uncertainty before the service moves to the next stage.
Keep one written trail.
Retain the issued scope, supplier response, agreed machine and attachments, timing, commercial exceptions and acceptance record together. A short shared record prevents the same assumption being interpreted differently by dispatch, transport, site and accounts.